Practical and administrative matters
The doctoral student experience is framed by organisational systems, practical procedures, administrative issues and different people with responsibilities. It is impossible to list everything in a document like this one; new issues linked to bureaucracy are constantly emerging. Doctoral students come into contact with many systems, particularly at the very beginning of the third-cycle programme. (See a list of roles below, and systems to your right.) Det kan vara bra att känna till vilka personer/roller som på olika sätt kan vara behjälpliga i relation till det administrativ. Se listan till höger för information om de olika datasystem som du behöver använda som LU-anställd. It can be good to know which people/roles can be useful in different ways in relation to administrative matters:
- Supervisors have knowledge of most matters concerning the programme.
- Director of third-cycle studies helps out with challenges, but also with any other matter you may not be able/want to raise with your supervisors.
- The head of department has the overall responsibility for staff in the department and they are also responsible for the doctoral student appraisals. It is important to emphasise here that problems that arise in relation to supervisors, colleagues, management, other people or events can be raised with the director of studies or head of department at any point in time.
- The HR coordinators at department services can assist with terms of employment, for example, matters relating to salary and tax, certificates of different kinds, personal expenses, residency permits, etc.
- The course administrator for matters concerning Ladok registrations.
- The health and safety representative at the department who you can turn to if you experience problems related to the work environment (physical and psychosocial).
- For doctoral students in Media history and Rhetoric, the faculty coordinator is an important person for any matters with regard to employment or education.
- Directors of first- and second-cycle studies are important people when you are teaching – or would like to teach